Instructions for Authors

Authors are invited to submit Abstract or Full Paper via the conference email email@icoiv.org, or through the Online Submission System (will be available soon). 

How to Submit

Here is a link to create the account: https://cmt3.research.microsoft.com/docs/help/general/account-creation.html

Here is a link for authors on how to submit a paper: https://cmt3.research.microsoft.com/docs/help/author/author-submission-form.html

Submission Notes

It comes to our attention that many authors need sufficient time to arrange visa and get a lower airfare.

1. Therefore, Full Paper will be reviewed as it comes in. The review period may take at least one to two weeks, depending on the review bidding process, reviewer availability, and scheduling.

2. Or, authors may submit an Abstract first, and then full paper later. Abstracts will be reviewed quickly – usually within a week. If an Abstract is accepted, after registration, authors will receive an Invitation Letter to assist with travel plan and visa application. To be included in the conference proceedings, authors must submit their Full Paper by the deadline for peer review.

When submitting a manuscript, please specify any specific requests in the submission. The processing period will be based on the actual time required.

Please check your mailbox and add the conference secretary's email address, email@icoiv.org, into your whitelist to avoid any delay.

Each paper must undergo a confidential review by the authors' institution and get approval before being submitted to the conference.

Paper Format

Authors please make sure that your manuscript is prepared in accordance with the conference paper layout requirements.

You can find full paper template here, and the abstract template here.

Author's name, affiliation and contact should be included in the Title Page.  

Requirements

• Language: Submitted papers should be written in English, including all figures, tables, references, and appendices.

• Length: Ordinary length limits is at least 5 pages. If the paper exceeds 5 pages, the additional pages will be charged.

• File Type: Paper submitted in DOC or PDF formatted is acceptable.

• Originality: Only original papers will be considered. The manuscripts must not be previously published or accepted for publication elsewhere,

  must not be under review by any other conference or publication during the review cycle

Pre-submission Check

• Originality Detection

Authors should not submit paper that has been published previously, or under consideration for publication elsewhere. To verify originality, full paper will go through originality detection after the receipt of the manuscript. Authors should ensure that the submitted paper is entirely original, and if the work or words of others have been used, they should be appropriately cited or quoted.

• Language Check

Authors should check the spelling and grammar of their papers before submitting to make their paper understandable and readable to editors, reviewers and future readers.

• Topic of Interest

The content of the paper should be relevant to the conference theme and falls within the scope of conference. Irrelevance to the aim and scope of the conference will lead to immediate rejection.

• Authorship

Authors should be those who made significant contributions to the study of paper. If other individuals who are not qualified to be co-author but participate in any substantive aspects of the paper, they should be well acknowledged in the acknowledgements section.

All funding resources and competing interest should be disclosed in the Authorship Statement.

Presentation

Accepted papers are required to make a presentation at the conference, the conference organizer will provide the necessary technical facilities for presentation.

Technical Facilities for Presentation

• Laptop 

• Projector

• Pointer

• Microphone
  

*Please be aware that internet access is not guaranteed. Having an external storage source is imperative. If you need some extra software for your presentation, please contact conference staff to make sure it is possible. 

Presentation Type

Oral Presentation: Oral presenters are given 15 minutes, questions and answers included.

Poster Presentation: Poster presenters shall prepare an A1(841mm*594mm)  poster for display at the conference. Poster Template

Plagiarism Detection

Please notice that the plagiarism detection will be performed throughout the review and publication process. If a paper is withdrawn or declined due to high percentage of similarity, no refund will be accepted.

CMT Acknowledgment

The Microsoft CMT service was used for managing the peer-reviewing process for this conference. This service was provided for free by Microsoft and they bore all expenses, including costs for Azure cloud services as well as for software development and support.